Personal Assistant Jobs at Metropolitan Life in South Africa

Job Title: Personal Assistant (Reference # 10673)

Position Purpose

To provide an effective and efficient administrative, secretarial and operational assistant function to support Heads: Union Market Segment – Momentum Employee Benefits (Parktown).

Experience & Qualifications

• Matric / Grade 12
• 3 – 5 years Executive Secretary or Personal Assistant exp.
• Relevant diploma or degree
• Financial Industry Experience an adv.

Work Output

Perspective: Process
• Book meetings, venues, take messages and handle queries (not too technical)
• Manage diaries using Outlook
• Deal with multiple e-mail in-boxes to identify issues that need urgent attention
• Manage mail and faxes
• General administrative duties i.e. collating information for monthly reports
• Prepare documentation for authorisation
• Data Capturing
• Copying and binding documents
• Update and populate Excel spreadsheets and prepare PowerPoint presentations
• Support with the managing of calendar and effectively schedule appointments..
• Collaborate in supporting two-way communication between various internal and external stakeholders.
• Set-up and provide refreshments for meetings and / or presentations.

Perspective: Finance
• Identify risks to the company and escalate accordingly.

Perspective: Client Services
• Deal promptly with client requests in a competent, efficient and professional manner.

Perspective: People
• Drive and support effective teamwork within the department.
• Engage in appropriate training interventions to promote own professional development.
• Ensure to demonstrate the company’s values on a daily basis.

Competencies Required

• Accountability
• Adaptability
• Organisation and Attention to Detail
• People Skills: Ability to effectively deal with Diverse Managers
• Customer Orientation
• Communicating with Impact
• Business Administration Skills
• Business Writing Skills
• Events and Meeting Coordination

How to apply

Internal applicants:

Sign on to PeopleSoft > Recruiting Activities > Careers

External applicants:

Go to our website

www.momentum.co.za

> Goto: Current Vacancies > Current Vacancies

Assistance with online applications:

PeopleSoft Helpdesk (021) 940 5169

Contact Person:

Julie Hendricks

Telephone:

0114857385

Closing Date:

31 December 2012

Please state clearly for which position you are applying as well as the reference number in all communications. The remuneration will be commensurate with the successful applicant's experience, qualification and skills.